|
Women’s Program Minutes Women’s Administrative Committee August 8, 2005 I. Roll Call and Welcome The meeting was called to order at 1:30 PM by Chairman Jan Greenhawk. Region 1 Jennifer Shipman Region 5 Kathy Shufflin Region 2 Ruth Sandoz Region 6 Kathy Ostberg Region 4 Jim Schlott Region 8 Deb Kornegay EPM Gary Warren SDWP Kathy Kelly Chairman, Jan Greenhawk, opened the meeting and congratulated the Regional Chairman on a great year, both competitively and administratively. The great majority of the program is functioning very well. The Regional Chairman is the point person in each region and should take a strong leadership role with the regional committee members. The Administrative Committee will discuss initiatives that can help elevate our program, increase our base and grow our sport. The chairman welcomed Jen Shipman as the newly elected Region I Chairman and thanked the retiring Chairman, Robbie Sumpter for her years of service. The committee made the following recommendations to the Women’s Program Committee: Motion that the Operating Code be amended to include the following under the Duties and Responsibility of the State Chairman: “Publish a financial report to the membership a minimum of once a year.” Motion - R. Sandoz Second - K. Shufflin PASSED II. State Calendar & Qualifying Competitions CLARIFICATION: USA Gymnastics State Committee has jurisdiction over the calendar in their state. Motion that when awarding the sites for state/regional meets, State/Regional Committees are encouraged to consider geographic rotation. Motion - J. Schlott Second - D. Kornegay PASSED III. Regional Compulsory Workshop The committee gave input back to the office regarding the Regional Compulsory Workshops. Earlier organization/information is important to better serve the members. The Regional Chairman will provide previous contracts and financial reports to the office. The office has requested that the Regional Chairman not award bids for the 2006 and beyond for their Regional Congresses. IV. Elections The Committee requested that the National Office run the elections for State Committees and all other State and Regional Offices. Kelly will check to see if this is possible. V. Apparel Motion that any athlete who qualifies for J.O. Nationals and has to scratch for injury will be provided national apparel. The Regions will pay for the apparel. Motion - C. Rizzo Second - J. Schlott PASSED VI. Replacement Athletes Motion to accept the JO Committee motion “that Meet Directors of all Sanctioned events allow entry to replacement athletes without any additional fee providing the replacement athlete is from the same team and in the same session, age division and level.” Motion - J. Shipman Second - L. Perrott PASSED VII, Meeting Site/Dates The Administrative Committee will meet next year at Congress on Friday or Saturday and the State Chairman Workshops will be Sunday following Congress.VIII. New BusinessThe committee discussed next year’s elite season and requirements for clinics/meets. The committee will meet with Gary Anderson to decide the national calendar to avoid conflicts. CLARIFICATION:Financial reports from the State and Regions will be sent directly to the CFO, in addition to the Regional Chairmen, on a quarterly basis on the following schedule April 15, July 15, October 15 and January 15. IX. TOPS Gary Warren addressed the committee concerning the changes to the administration and financial structure. The committee will meet again with Gary Warren and Gary Anderson.X. State Chairman Workshops Committee approved the agenda and voted on the national awards for newsletters.New Mexico won the Silver Mouse and Mississippi won the Silver Quill
|
